At their annual meetings they may well present a financial report and otherwise a few words from the president then on to the elections, and that’s it.
The days for the majority of clubs producing a written annual report or year book appear to be behind us and for the sake of the game and your club or ex-club, we must get into the habit of writing up a report on how the club functioned in the previous 12 months.
Because in the future people will want to know and if these things are not committed to paper or digitally, no-one will never know what happened in 2020 – a very important year given the problems we have all endured. After all, for the sake of the people involved in the club whether they be president, secretary, coach or trainer, their names need to be recorded because if they are not, all will be lost and the effort Dane, Rus or Karen put in for all those years will be wiped from history.
What Should Be Included?
We should record the good things and the bad and include in an annual report:
- Officials and their positions; Life Members;
- List the sponsors and thank them, maybe even include the sponsors’ logos;
- A report from the President, Secretary, coach and other luminaries in the club;
- Trophy winners in each grade;
- Best & fairest voting results in each grade;
- List of games played, incl. date, venue opposition, score, umpire etc.
- Full financial report incl. treasurer’s report, profit and loss statement as well as the balance sheet;
- List of significant achievements, ie Sean Smith played his 150th game or Jodie Brown was selected in the league representative side;
- If the club won a premiership/s, list the players who played in that team/s;
- Club Honour Board, listing all previous Presidents, Secretaries, Treasurer’s, Coaches, B & F, Leading Goalkicker etc;
- Also list all the players in the club, the year they started and the games they played in each grade over the years ending with a column for total games.
- Photos a great to add as well.
A big job? Yes but otherwise everyone will forget you and your club.
Annual reports and/or yearbooks are really a necessity in every organisation.
Re-Inventing The Wheel
They may not get read or referred to all the time but on some occasions listing how and why a thing was done or not done just might stop a new executive from re-inventing the wheel.
The Football History Society is toying with the idea of providing an annual cash grant for the best or most informative or unique club annual publication.
As we said at the beginning of this post, Tell The Story.