PROFESSIONAL ADVICE ON COLLECTION

Following a request to the Australian Society of Archivists for professional advice on how to better manage the Football History Society’s collection, it was impressed with the number and quality of replies of assistance.

Officials found that the material they have in their rooms at the Western Suburbs Football Club, Croydon Park, was expanding and the work needed to manage it professionally could well get beyond them.

Memberships Officer, Jenny Hancock said whilst we were coping, it was quite clear that we needed help.  “Its amazing how quickly things catch up on you and while we know how to index and store things, the committee realises it could all be managed more effectively.  We need to implement a plan of action before it gets away from us.” Jenny said.

An article was placed on the Australian Society of Archivists website and this prompted several members of this organisation to contact us.  One was Paul McPherson (pictured).  He is an archivist and curator with significant experience in collection development, management and access at the State Library of Victoria, the Australian War Memorial, the National Archives of Australia, the National Museum of Australia and the University of NSW where he now works as the manager of the Records and Archives Office.

Interestingly Paul played football in Sydney with the South Sydney Club between 1970-71 when he worked as a public servant with the Department of Army, in Bundock Street, Randwick.

He visited the Society’s rooms on Saturday ( 17 Nov.) where some committee members were undertaking a working bee and was impressed with their growing collection and quickly realised the scope and capacity it has for expansion.

He agreed the Society’s collection needed to be better managed and offered a number of suggestions with regards to storage procedures  and the recording and managing of material that it procures.

One recommendation he offered was the introduction of a computer programme from the NSW State Records Office called, Tabularium.

Tabularium (the name is Latin for a record office or registry) is a collection management system for archives. It is designed primarily for small archives operations but is scalable to larger environments.

Technically, Tabularium is a Microsoft Access database application, that is, a collection of tables, queries, on-screen forms and reports tied into a coherent system.

This fits in perfectly with the Society’s control of their articles, objects and other matter and will be introduced into their management system in the near future.

McPherson, a Carlton supporter, said he is also keen to become involved in the Society’s activities and help with the collection, preservation and storage of items of interest of football within NSW.

Our other photos shows Jenny and Heather erecting a much needed cupboard for the rooms as well as one showing a recently purchased set of shelving which will help house  the mounting items in the Society’s collection.

We are still seeking volunteers to assist with various projects, with any or no range of experience in archiving.

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